It is important for an organization to have their shipping documentation well-organized and easily accessible. Shipping documentation is often requested by receipting agents, customs, and other parties. Having the correct documentation on hand allows for efficient shipping, clearance through customs, and tracking.
A Shipping Document Repository is a software tool that enables all shipping and delivery documentation to be stored in one place, and to be made instantly available when required. This helps facilitate problem-free transit.
A Shipping Document Repository provides powerful document storage and retrieval capabilities for companies.
Why do companies need a shipping document repository?
The process of shipping goods involves handling a great number of documents. For every shipment there are PO, Sales Order, Pick Slip, Pack Slip, Export, BOL, and Proof of Delivery documents, to name a few. Very often these documents are stored in different places, and this results in confusion and errors when It comes to document retrieval. Having a shipping document repository minimizes delays, penalties, and lost shipments.
What is a Shipping Document Repository?
It’s one organized place to store and retrieve all of your shipping, compliance, and customer interaction information. ShipConsole’s software has a robust shipping document repository module that automatically stores all of your shipping related documents in one place. It is highly extensible and helps you do business more efficiently.
A shipping document repository also enables all shipping and delivery documentation to be captured as it is created and made available instantly.
Furthermore, the module can be used to link all of your documentation by a unique number such as a customer PO number, order number, invoice number, waybill number, etc. All documents involved in the order cycle can be linked together and retrieved on demand.
What are the Key benefits of using a Shipping Document Repository?
- Having centralized storage for all shipping documentation
- The opportunity to do web-based retrieval of documents for users
- Getting faster customs clearance due to improved document visibility
- Providing more visibility to your accounting and finance departments
What is the typical implementation time for a Shipping Document Repository?
The implementation time of a document repository is anywhere between 1 to 2 weeks.
Does this module integrate with third-party systems?
Yes, ShipConsole’s Shipping Document Repository is integrated with Oracle E-Business Suite applications and is also compatible to integrate with any other third-party applications.
How scalable is a shipping document repository?
It is a SaaS (Software-as-a-Service) application hosted on AWS. This allows it to be highly scalable and configurable.
Pavan Telluru works as a Product Manager at ShipConsole. He brings over a decade of experience to his current role where he’s dedicated to conducting product demos to prospects and partners about how to organizations can efficiently manage their shipping execution process. He also leads marketing efforts at ShipConsole.